WORKGROUPS AND MEETING SCHEDULES
Jackson County Continuum of Care
Overview of 12 Standing Workgroups
The executive committee, composed of current CoC Board officers and the immediate past CoC Board chair, will meet monthly to coordinate, monitor and ensure the quality and transparency of the CoC, CoC Advisory Board, and its agents.Meets monthly, usually two weeks prior to Board meeting. Location varies.
Coordinated Entry/Homeless Management Information System (HMIS)
This workgroup establishes and implements written standards and best practices for Coordinated Entry. It also monitors the Homeless Management Information System to ensure that it the system is meeting its obligations to the CoC, recipients, and HUD. This workgroup plans the annual training of all HMIS providers and yearly reviews intake and assessment forms. Meets first Friday of the month from 10:30 to noon at ACCESS Chair: Barbara Johnson
This workgroup identifies and addresses impediments to creating the full range of affordable housing — including housing for those who are homeless or at risk of homelessness — in all jurisdictions of Jackson County. It monitors for new sources of funding.Meets second Tuesday of the month from 11 am to noon at Rogue Retreat Chair: Don Bruland
Homeless Task Force
The HTF meets as a monthly networking, education and outreach group. Meets third Tuesday of each month (except July) from 10:30 to noon. The meeting normally occurs at Rogue Valley Council of Governments. When it meets at the Ashland Community Center, notice of location change is given.
Chair: Christine Quitt
(Veterans, Youth, Families, Disabled, Mental Health and Victims Services)
These workgroups focus on the unique issues of these priority populations.Veterans Subgroup meets third Wednesday at 10:30 at ACCESS.
Chair of Veterans Subgroup: Matthew Havniear
Chair of Older Adult Subgroup: Cassie Rose
Other subgroups are starting to organize and will appoint chairs.
This workgroup develops policies and procedures that recognize the significant role faith-based organizations play in the Continuum of Care.Normally meets monthly. Meeting day and time vary.Chair:
needs to be appointed; duties have been rotated
(formerly Discharge Policies)
This workgroup develops strategies for homeless individuals transitioning from sobering units, emergency departments or jail to shelter or housing.Usually meets second Tuesday at 8:15 at Health & Human Services Building Chair: Ginger Scott
This workgroup develops strategies to move chronically homeless from the downtown areas of Medford and Ashland into housing which is close to services.Meets as needed
Chair: Julie Brown
This workgroup plans and conducts both the annual Point-in-Time Count and the Housing Inventory
Count. It recommends overall CoC performance measures and targets and collects data to evaluate the CoC’s progress toward these performance measures and targets annually and prepares an
annual report on the CoC’s performance. It will monitor potential funding sources for CoC activities.
Please note System Performance and Program & Evaluation Workgroups will merge in
Spring 2019. Subgroups of each workgroup will establish their meeting pattern.Meets as needed
Chair: Anna D’Amato
Program & Evaluation
This workgroup annually reviews the tools used in scoring and ranking projects for the CoC and
ESG funding applications. It oversees grievance procedures and responds to grievances submitted by program participants. It monitors the performance of CoC-funded programs as reported in their Annual Performance Reports (APRs). In addition, it monitors potential funding sources for CoC programs.Please
note System Performance and Program & Evaluation Workgroups will merge in Spring 2019. Subgroups of each workgroup will establish their meeting pattern.Meets as needed
This workgroup is developing strategies for the creation of a year-round emergency shelter to
serve residents of Jackson County who are experiencing homelessness.This workgroup met for a series of meetings in Summer 2018, and it will resume meeting once a location is selected for the shelter.
Services and Housing
This workgroup is developing strategies to connect services with housing.This workgroup meets on the third Wednesday of the month from 1:30 to 3:00 pm. Meeting is usually held at the Housing Authority of Jackson County.Chair: Laura O’Bryon
Ad hoc workgroups will be appointed as necessary.
Note: Please refer to The Governance Charter of the Jackson County Continuum of Care, pp. 10-15, for more detailed information.